Getting Things Done using Things

Uuh… what?

For those who are new to the subject, “Getting Things Done” (or GTD) is a task management methodology created by David Allen and described in his book “Getting Things Done – The Art of Stress-Free Productivity”. To be honest, I didn’t read that book, I read the corresponding Wikipedia article, in fact, let’s quote it:

GTD rests on the principle that a person needs to move tasks out of the mind by recording them externally. That way, the mind is freed from the job of remembering everything that needs to be done, and can concentrate on actually performing those tasks.

How I got into it

First off, I have a sh*t ton of information to manage at any given time. I have my job, a bunch of internet stuff going on and I’m part of multiple musical formations, so needless to say it rarely gets boring. I used to be able to manage all my tasks in-brain. However, seems I’ve hit a critical mass these days. Phone didn’t stop ringing, eMails were making my inbox explode and I kinda had the time for none of it that day. When the information rush finally ended, I was sitting there thinking “Hmm.. out of all that mess, what were those 2 things I wanted to do immediately?” — no clue! That’s when I decided I’d need a tool to manage my stuff.

Why Things?

After fiddling around a bit, I stumbled upon a Mac OS Application labeled “Things“, by a small company named Cultured Code. It looked pretty much exactly like my always-wanted-to-have task-management-application. Only downside (at the time) I thought was the price. I didn’t really want to spend $40 for it, +$10 for the iPhone version to sync tasks and take them with me on-the-go, which makes us $50 for a task management solution. But maaaan did that application look great.

So I decided to let my colleague take a look. He’s the “king of tools” at work and he actually read David Allen’s GTD book, so he was the perfect judge for a first-impression. After watching the “Things” screencast, he was like “Yep, that’s it, it’s almost perfect… If I had a Mac I’d go out and buy it”. After that, I spent several hours browsing through articles and forum posts. I ruled out any solution that would make me send my task data to a third party server like Remember The Milk, I just hate that thought! In the end, the only serious (Mac) alternative to Things seemed to be The Omni Group’s OmniFocus. But supposedly, that one would be less flexible by being bound too tightly to the GTD principles or at least less fun to use than Things. On a side note, OmniFocus is also twice as expensive. That made me reconsider Things’ price as not being too expensive after all.

I downloaded the Things for Mac demo and bought the Things iPhone application to be able to test the syncronization, which is epic btw. I’m 5 days into using it and applying general GTD principles now and I really feel like staying on top of my tasks a lot better than before.

I have yet to buy the full Mac application of things but before, I’d like to see if I have the courage continuing to apply GTD in my everyday life. I’ll try to report back as the experience goes on…

To be continued…

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